A painting estimate program that prices the way you do
Walls by the square foot, doors by the each, trim by the foot, prep on its own line. Enter what you measured, let the customer pick the extras, and get the deposit before you leave.
14-day free trial · no credit card · from $30/mo · your painters are free
Every painter prices a little differently. Some go by square foot of wall, some by the room, some by the hour with a materials line. Most mix them: walls per square foot, ceilings per room, each door, trim per linear foot, and a separate prep line when the old paint is peeling. Spreadsheets handle that until someone fat-fingers a formula and a $6,400 exterior goes out at $4,600.
FieldStacker doesn't force one method. Your price list holds your items in your units, and a quantity does the multiplying. It won't measure the house for you; you bring the tape measure, it does the rest.
Set up your painting price list once
Examples of how painters build theirs. Your rates, your units.
| Item on your list | Priced by | On the estimate |
|---|---|---|
| Interior walls, two coats | Square foot | Enter the wall area you measured |
| Ceilings | Room | An optional add-on the customer ticks |
| Doors and cabinet doors | Each | Count them; automatic lines can add prep per door |
| Baseboard and trim | Linear foot | Enter the footage |
| Exterior prep: wash, scrape, caulk | Flat or per side | Its own line, so the customer sees why |
| Primer, paint and materials | Gallon or flat | A materials line, covered by the deposit |
What the painting estimate does
The tools that win the job and protect the margin.
Prep that adds itself
Automatic lines follow your rules: add cabinet doors and the degrease-and-sand labor comes with each one. Nobody forgets prep.
Options, not one big number
Ceilings, trim, the accent wall, the front door as optional add-ons. The customer builds the job they can afford.
Discounts with a reason
Knock 10% off the exterior when they book the interior too, and the reason stays on the line.
A deposit for materials
A percent or flat deposit, paid by card at signing, so the paint is covered before you buy it.
Change orders
"While you're here, can you do the hallway?" Add it as a change order with its own deposit and get it approved first.
Signed on site
The homeowner signs on your phone, or scans a QR code to sign and pay later on their own.
Price your next paint job in FieldStacker, free for 14 days
Add your rates once. We import your customers from your old app for free.
- No credit card to start
- From $30/mo after the trial
- Your techs and cleaners are free
- Cancel any time from the app
Painters send a lot of estimates. Chase every one.
Painting is an estimate-heavy trade: lots of walkthroughs, lots of "we're getting a few quotes." The work you win often comes down to who followed up. FieldStacker's home screen lists estimates to follow up and approved estimates still waiting to be scheduled, with dollar totals. The estimate follow-up automation emails the ones who went quiet, plus a text if you add texting, and you can edit the words or switch it off.
- Estimates to follow up, listed every morning
- Automatic estimate follow-ups by email or text
- A thank-you and review request after the invoice is paid
- Every estimate, job and photo on the customer record
Requests in, walkthroughs booked
Put your request page on your website, your Google Business profile and your digital card. When a homeowner writes "exterior repaint, two-story, peeling on the south side," it lands in one Requests inbox with their address and when they're free. Call or text back, book the walkthrough, and when you're standing in their driveway, make the estimate from the request. New homeowners are some of the likeliest repaint customers, and FieldStacker can mail them a postcard automatically, paid per card.
- One inbox for requests from your website, card and Google profile
- Mark contacted, won or not a fit
- Online booking with your real open times
- New-homeowner postcards to recently sold homes
From signature to finished walls
Once the homeowner signs on your phone and the deposit is in, the job goes to the crew. Make a checklist template for interior repaints and another for exteriors: move and cover the furniture, mask, cut in, two coats, pull the tape, walk the rooms with the homeowner, photograph the finished walls. Your painters tick the steps on their phones and add photos. A five-day exterior sits on the schedule as one multi-day job, and when rain moves it, you drag it and the customer's calendar invite follows.
- Checklist templates per kind of job, always optional
- Painters join free and clock in on their phones
- Job costing shows what each job left you
Painting-only estimating tools
If you want software built only for painters, look at PaintScout: its Sales plan is $119/mo, or $99/mo billed yearly, with Operations as a $99/mo add-on, and a 14-day trial with no card. Estimate Rocket names painters among the contractors it serves, from $139/mo with three users. Both checked October 26, 2026. PaintScout is built around painting sales, and it shows. FieldStacker costs less and runs the schedule, crew, payments and books in the same app. If you also knock doors to sell repaints, see our painting sales CRM.
Painting estimate questions
What is the best painting estimate program?
For most residential painters, the best painting estimate program is one that prices from your own rates, lets the customer pick options, and gets signed with a deposit on the spot. FieldStacker does that from $30/mo. Painting-only tools such as PaintScout add production-rate setups built for painters, at a higher price.
How do I estimate a paint job in FieldStacker?
Set up your price list the way you price: walls per square foot, ceilings per room, doors and cabinet doors each, trim per linear foot, prep and primer as their own lines. On site, enter the quantities you measured and the estimate does the math. Automatic lines can add the prep labor that goes with an item.
What is the best CRM for painting contractors?
Painters send a lot of estimates and win a share of them, so the best CRM for painting contractors is the one that follows up for you. FieldStacker keeps every request, estimate and job on the customer record, sends automatic estimate follow-ups, and asks for a review after the invoice is paid.
Does it measure walls or houses for me?
No. You measure and enter the quantities; FieldStacker prices them from your list. It does not measure rooms from photos or do takeoff from plans.
Can I take a deposit for paint and materials?
Yes. Set a percent or flat deposit on the estimate and the customer pays it by card when they sign, through your own Stripe account. If they add the hallway halfway through, a change order carries its own deposit.
How much does it cost for a painting company?
Pro is $30/mo, or $25/mo billed yearly, and painters you add to your crew as technicians are free. The trial is 14 days with no credit card, and we import your customer list from your old app for free.
Related: estimating software · best estimating software for contractors · remodeling software · estimate and invoice software · CRM for contractors · pricing
Send your next paint estimate before you leave the driveway
14-day free trial, no credit card. Put your rates in tonight and price tomorrow's walkthrough on your phone.